Photography Insight
How to Go From “Terrified” to “Totally Ready” for Your First Event Gig
May 22, 2025
Without clear expectations, you might focus on the wrong things—for example, you may take plenty of beautiful photos of decor and venue setup, but totally miss the VIPs. Aesthetics are nice, but the purpose of each image is even more important in event photography. Some people say event photographers are like documentarians, it’s true because your job is to tell the story of the event—not just show it happened.
Example: If the event planner says, “We mainly need photos for Facebook,” you now know to focus on crowd interaction, smiling guests, and visible branding—not moody lighting or abstract shots.
Using gear you don’t know well is a recipe for stress. It’s more important to be comfortable and confident with your setup—even if it’s basic—than to borrow a top-tier camera you barely know how to use.
Pro tip: The best gear is the one you know how to use. Period.
Zno Instant™
Impress Clients with Real-Time Photo Gallery
When you’re nervous, you’ll forget things. Having a checklist lets you prepare calmly and focus on shooting when the time comes.
Must-pack items:
Bonus: Ask the organizer if there’s a break time and whether meals are included.
You’ll feel more in control once you’ve walked the space and visualized your shots.
What to look for:
Pro tip: Take 5–10 test shots before the event begins to check your camera settings.
Must-get shots:
Nice-to-haves:
Why this matters: These details round out the narrative of the event. They’re what help clients relive it, not just remember who was there.
Basic settings to start with (indoors):
Lighting tips:
Composition tips:
Avoid:
Confidence goes a long way, even if you’re new.
Try simple lines like:
Most people are flattered and happy to be photographed, especially in a social setting. And if they say no? Just smile, thank them, and move on. Don’t take it personally.
When it comes to delivering event photos, photographers typically choose between two approaches: delivering after the event (the traditional way), or delivering instantly during the event (a rising trend).
Step 1: Culling the Best Shots of Your Event Photography
Review all your photos and select the ones that best capture the full story of the event. Upload them to an online client gallery, where your client can preview and select their favorites.
Step 2: Proofing Made Easy
Your client can leave comments and tag their preferred photos directly in the gallery. You’ll receive real-time notifications so you can start editing once they’re done proofing.
Recommended Timeline:
Zno Gallery™
Sign up for a free account and showcase your event photos.
With the right setup, you can connect your camera to a smartphone and automatically upload photos as you shoot. Guests can then access their images in real time by scanning a QR code.
Zno Instant™
Impress Clients with Real-Time Photo Gallery
Zno Instant | Access Modes for Guests:
This system makes it easy for hundreds of attendees to find and view their photos quickly while keeping personal content private.
Why it works:
Instant delivery impresses guests, adds value to your service, and streamlines your workflow. It’s a win-win for you and your clients.
Want to learn more? Explore the full features of Zno Instant™.
They trusted you enough to invite you—own it. You don’t need to be perfect. Just be present, alert, and kind. Remember: this is event photography, not fine art. And most of all—have fun. Every event makes you better.
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